UDOT Lessons Learned – Procurement
{"Image DocumentName": "UDOT Lessons Learned \u2013 Procurement", "Image ImageDescription": "Blinding of the Oversight Committee. Technical Evaluation Team presents as Proposer A, B, C, etc. Oversight Committee provides an unbiased perspective. Always leave an option for interviews. Include a Consultant & Contractor as a member of the evaluation team. Documented Selection Process. Blinding of the Oversight Committee. Technical Review Team presents as Proposer A, B, C, etc. and explains how they scored each Proposal against the RFP. Oversight Committee can then provide an unbiased perspective of whether they agree with the Technical Review Team\u2019s decision or if they have further questions. Always leave an option for interviews, but they are not mandatory. If there is a clear winner with the Technical Proposal, then there is no need to go to interviews. If there are 2-3 Proposals within a point or two of each other, go to interviews and all all Proposers to participate. Determine your scoring weights up front so those who are not in the top positions going into interviews can decide if they wan to participate or not. Include a Consultant & Contractor as a member of the evaluation team \u2013 Determine whether they will be voting or non-voting members; There is huge value to the program/process to have them witness it and ensure that it was consistently and fairly administered. Great way to incorporate first timers, expand the industry, and provide hands on training. Documented Selection Process. Defensible, Transparent, Clear & Concise; Shows that the Department aligned with its goals and selection criteria; Focus on key/major strengths/weaknesses (again, the differentiators); let the little stuff like type errors, font size, etc. be reserved for another day. This is where you let the Proposer know what prevented them from getting the job. Consider having a third party/neutral representative host the debrief. UDOT has a 3 three program contract with an administrator that fulfills this role. If the Department ran this meeting there is a tendency to keep talking and fill the quiet space, or answer all of the Proposers questions without thinking things through first. It\u2019s very hard to run a meeting while listening, and forming responses.", "Image XResolution": "37", "Image YResolution": "37", "Image ResolutionUnit": "Pixels/Centimeter", "Image Software": "SlidePlayer", "Image YCbCrPositioning": "Centered"}